Privacy Policy

At Global Checks, protecting your privacy is of utmost importance. This Privacy Policy outlines how we collect, use, disclose, and protect the personal information you provide when using our background verification services. This policy applies to all users and clients of our services.

1. Data Collection and Usage

1.1 Types of Data Collected

We collect the following types of personal information from candidates and clients:

  • Personal Information: Name, contact details, date of birth, gender.
  • Employment Details: Employment history, job titles, salaries, references.
  • Educational Information: Qualifications, degrees, certifications.
  • Financial Information: Credit history, credit scores (if applicable).
  • Legal Data: Criminal background checks, court records.
  • Identification Information: Government-issued IDs, social security numbers.
  • Social Media and Public Information: Social profiles (if relevant).
  • Marketing and Communications Data: Preferences in receiving marketing services from us and our third parties and your communication preferences.

We may also collect your Personal Data through HR events, forums, etc. This privacy policy is applicable to data collected through these sources also.

1.2 Use of Data

The collected information is used for the following purposes:

  • Conducting background checks and verifications.
  • Complying with applicable laws and regulations.
  • Validating data for prospective employers or clients.
  • Enhancing and customising our services.
  • Communicating with users regarding their applications and services.

2. Legal Basis for Processing

We process your personal data based on:

  • Consent: Where users provide explicit permission for specific uses of their data.
  • Legitimate Interest: For essential business functions such as fraud prevention and service delivery.
  • Legal Obligations: When required to comply with regulatory and legal requirements.
  • Contractual Necessity: To fulfil the terms of any agreements with employers or clients.

3. Data Retention

We retain personal data for the following durations:

  • Background Check Reports: Retained for 1 year or as required by law.
  • Consent Forms: Stored for the duration of the verification process or until the expiration of contractual obligations.
  • Data Deletion: Upon request, subject to legal retention periods and regulatory obligations.

4. Data Security

We take multiple steps to ensure the security and integrity of your personal data, including:

  • Encryption: Data is encrypted both at rest and in transit.
  • Access Controls: Strict access restrictions, allowing only authorised personnel to access sensitive data.
  • Regular Audits: Regular reviews of data security measures and compliance with industry standards such as ISO 27001.

5. IT & Security Controls

We use cloud servers to ensure maximum safety of your data. IT and Security controls applied include System Hardening, Patch Management, VPN Connectivity, Firewall, Intrusion Detection and Prevention System, End Point Protection, Anti-virus, Data Leak Prevention, VAPT of systems, servers, applications, networking devices and applications, Log Management, Encryption, role-based access, and multi-factor authentication.

6. Third-Party Sharing

We may share your data with third-party vendors, clients, and legal authorities when necessary:

  • Verification Partners: Background check services, credentialing services.
  • Employers or Clients: Data shared only with authorised clients upon request for employment or service-related verification.
  • Legal Authorities: Information disclosed where required by law, court order, or governmental authority.

7. International Data Transfers

If data is transferred outside your jurisdiction, we ensure the following protections are in place:

● Compliance with Laws: International data transfers comply with applicable laws
such as the GDPR and CCPA.
● Data Protection Measures: We use mechanisms such as standard contractual clauses, where applicable.

8. Cookies and Tracking Technologies

We use cookies and tracking technologies for website analytics and service enhancement:

  • Essential Cookies: Necessary for the website to function and cannot be disabled.
  • Performance Cookies: Help us track website traffic and user behaviour.
  • Opt-Out: Users can control cookie settings through their browser or a cookie banner.

9. User Rights

Users have rights over their personal information, including:

  • Right to Access: Request a copy of the data we hold about you.
  • Right to Rectify: Request corrections of any inaccurate or incomplete data.
  • Right to Erasure: Request the deletion of your data, subject to certain limitations.
  • Right to Restrict Processing: Request limits on how we use your data.
  • Right to Object: Object to the processing of your data for legitimate reasons.
  • Right to Data Portability: Obtain your data in a structured, machine-readable format.

10. Children’s Privacy

Our services are not intended for individuals under 18 years of age, and we do not knowingly collect data from minors. If discovered, any data from minors will be promptly deleted.

11. Changes to the Privacy Policy

We may update this Privacy Policy periodically. Any material changes will be communicated via:

● Website Updates: A prominent notice will be displayed on our website.
● Direct Communication: Email notifications to registered users.

12. Contact Information

For questions, concerns, or to exercise your rights under this policy, please contact us at:

Email: info@globalchecks.in
Phone: +91 9599012391
Address: BYLD Group, 2nd and 3rd Floor, Plot No. 48, Opp. EPF Regional Office, Sector 44, Gurugram, Haryana 122003

13. Dispute Resolution

Any disputes regarding this Privacy Policy will be handled through internal review, mediation, arbitration, or court proceedings as agreed upon by both parties. This Privacy Policy is governed by the laws of INDIA.

By using our services, you consent to the collection, use, and disclosure of your personal information as outlined in this Privacy Policy.

Scroll to Top